EPI’s project management guidance emphasizes balancing governance, timeliness, and practicality. In a situation whereplanning is tight, project timelines are critical, and no budget approval process is required, conducting a full Request for Proposal (RFP) process may introduce unnecessary delays that could jeopardize the project schedule. The purpose of an RFP is to evaluate multiple vendors, compare pricing, and perform detailed assessments. However, this process can take weeks or months, which is unsuitable under tight deadlines.
Because the requirement is already clear and vendor evaluation has presumably been performed during earlier stages, the most efficient action is toappoint a suitable vendor directlyand avoid the extended RFP cycle. This is permissible when internal procurement policies allow expedited sourcing and the vendor is already known to be capable of meeting requirements.
Option A (RFI) extends timelines further and is typically used early in the vendor discovery phase. Option B still requires an RFP process. Option C postpones the project unnecessarily, contradicting the business need.
Thus,opting out of RFP and appointing a suitable vendor immediatelyis the best course of action in this time-critical scenario.
