A steering committee needs an answer-first recommendation that states the proposed architectural decision, the business outcome it supports, and the approval or action required. After establishing that common decision frame, the document should address each stakeholder’s concerns separately.
The CFO requires implementation and operating costs, expected savings, consumption assumptions, financial exposure, and cost-control mechanisms. General counsel needs evidence concerning confidentiality, privilege, data handling, human legal review, explainability, retention, and regulatory risk. The CIO needs integration architecture, security boundaries, availability, scalability, operational ownership, technical dependencies, and lifecycle support.
Option A begins at an implementation depth unsuitable for the entire committee. Option B overweights the CFO’s concerns and delays the rationale required by the other decision-makers. Option C ignores audience-specific responsibilities and forces every stakeholder to extract relevant information from an undifferentiated narrative.
The recommended structure is: decision and executive rationale, expected outcomes, accepted trade-offs, stakeholder-specific impact sections, major risks and controls, implementation implications, success metrics, and the requested governance decision. Technical appendices can preserve component-level detail without overwhelming the principal recommendation.
Study Guide references/topics: Executive communication; stakeholder differentiation; decision-first structure; financial, legal, and technology concerns; architectural recommendations.
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