Comprehensive Detailed Explanation with all SAP S/4HANA Cloud References
In SAP S/4HANA, the entry view and general ledger (G/L) view of a financial document can display different numbers of line items due to specific configurations or functionalities. The most common reason for having fewer items in the entry view compared to the G/L view is the activation of document splitting . Let’s analyze each option to determine the correct answer.
Explanation of Each Option:
C. Document splitting has been activated.
Correct : When document splitting is activated, the system splits a single financial document into multiple line items in the G/L view to ensure proper reconciliation across dimensions such as profit centers, segments, or functional areas. However, in the entry view, the document appears as it was originally entered, showing fewer items. This difference occurs because the entry view reflects the original input, while the G/L view includes the additional split line items generated by the system.
Reference : According to SAP documentation, document splitting ensures that financial postings are distributed across relevant dimensions, resulting in additional line items in the G/L view but not in the entry view.
A. The sub-ledger accounts are shown in details in the general ledger view.
Incorrect : Sub-ledger accounts (e.g., accounts payable, accounts receivable) are not displayed in detail in the G/L view. Instead, they are summarized at the G/L account level. The entry view and G/L view both show postings at the G/L account level, so this is not the reason for the discrepancy in the number of items.
Reference : Sub-ledger details are typically visible in sub-ledger-specific reports, not in the G/L view of a document.
B. An extension ledger has been configured.
Incorrect : While an extension ledger allows for additional accounting principles or reporting requirements, it does not directly cause a difference in the number of items between the entry view and the G/L view. Extension ledgers are used for parallel accounting but do not affect how documents are displayed in these views.
Reference : Extension ledgers create separate documents for additional accounting principles but do not alter the structure of the entry view or G/L view for the leading ledger.
D. The sales tax is posted in details in the general ledger view.
Incorrect : Sales tax postings are typically displayed in both the entry view and the G/L view. There is no functionality in SAP S/4HANA that causes sales tax to appear in more detail in the G/L view compared to the entry view. Therefore, this is not the reason for the discrepancy.
Reference : Sales tax postings are consistent across both views, as they are part of the original document entry.
Key References to SAP S/4HANA Documentation:
SAP S/4HANA Finance for Document Splitting : Explains how document splitting works and its impact on the entry view and G/L view of financial documents.
SAP Help Portal - Document Splitting : Provides detailed guidance on the configuration and behavior of document splitting in SAP S/4HANA.
Universal Journal (ACDOCA) : Highlights how document splitting generates additional line items in the G/L view to ensure proper reconciliation across dimensions.
Integration of FI-AA and FI-GL : Describes how document splitting ensures accurate reporting for profit centers, segments, and other dimensions.
