ThePaymentstopic in the APS Certification Program covers best practices for handling rush payments, which require expedited processing while maintaining security and compliance. Acceptable practices include allowing vendors to pick up payments (with proper controls) and prioritizing electronic payments for speed and security.Mailing the paymentis generally not suitable for rush payments due to delivery delays.
Item I (Allow the payment to be picked up by the vendor): Acceptable, provided strict controls (e.g., ID verification) are in place to ensure the correct recipient collects the payment.
Item II (Insist on making the payment electronically): Acceptable and preferred, as electronic payments (e.g., ACH, wire transfers) are fast, secure, and trackable, ideal for rush scenarios.
Item III (Mail the payment): Not acceptable for rush payments, as mailing introduces delays (e.g., 2–5 days), undermining the urgency.
Option A (II and III only): Incorrect, as Item III is not suitable for rush payments.
Option B (I, II, and III): Incorrect, as Item III is not suitable.
Option C (I and II only): Correct, as Items I and II are acceptable rush payment practices.
Option D (I and III only): Incorrect, as Item III is not suitable.
Reference to IOFM APS Documents: The APS e-textbook underPaymentsstates, “For rush payments, electronic payments are preferred for speed and security, and vendor pickup is acceptable with controls, but mailing is not suitable due to delays.” The training video notes, “Rush payments should leverage ACH or wire transfers, or controlled pickup, avoiding mail to meet urgent deadlines.”
